Job Postings Calgary

My client is currently seeking a full-time Legal Document Specialists to work in their Calgary office. This position requires an incumbent with strong technical word processing skills using the MS Office 2007 Suite and experience with various other legal software tools. The incumbent must be able to work in a professional environment which is generally fast-paced, have strong client service and prioritization skills, and have superior proofreading skills. Ideally, the candidate will be able to troubleshoot documents, be detail and result oriented, take pride in producing quality work, and a good communicator with a team-oriented mindset. Experience working in a law firm environment is a definite asset.

Please note that any offer of employment will be conditional upon a background check.

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• Legal Secretarial Assistant in the Regulatory practice group.
• Energetic individual to assist in managing the practices of in the Practice Group through the provision of secretarial and administrative support, thereby allowing the legal professional to concentrate on providing legal services to clients.
• Excellent multitasker, with strong legal secretarial and executive assistant skills to work in a fast-paced environment and produce high quality work under tight deadlines.
• Client service oriented with exceptional organizational skills and a team-oriented mindset.
• Strong technical skills and experience working in the Regulatory practice area.

Successful incumbents will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office environment), be a team player, have a positive attitude and professional image, and possess a minimum of 3 years of experience in a Legal Secretarial Assistant role. An equivalent combination of education, training and experience may be acceptable.

• Superior writing, proofreading, and technical skills
• Excellent oral communication and interpersonal skills
• Ability to organize, multi-task, and prioritize appropriately
• Excellent client service orientation

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This permanent full-time role provides support in the Litigation Practice Group:

Responsibilities:

• Type legal documents from precedents/handwritten notes and dictation
• Prepare draft correspondence and documents
• Prioritize workflow to ensure completion of accurate work within established deadlines
• Maintain files; including daily filing, file organization, opening files, closing files, etc.
• Handle telephone and mail correspondence, both incoming and outgoing
• Administration duties, including time entry and bill preparation
• Other duties as required

Qualifications:

• Completion of a recognized legal assistant program
• Minimum 2+ years Legal Assistant experience in Litigation matters
• Excellent interpersonal and communication skills (both written and verbal)
• Impeccable proofreading, grammar skills and attention to detail
• Strong computer skills
• Strong organization skills
• Detailed oriented and able to handle multiple tasks
• Highly motivated and personable
• Able to prioritize work
• Willing to take initiative
• Responds to everyday tasks with little supervision
• Maintains professionalism, confidentiality and discretion
• Able to work both independently and in a team environment.

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• Covering other Legal Assistant desks in the Real Estate Department for sick/vacation days and maternity leaves.
• Assist with the opening and closing of Commercial Real Estate files
• Preparation of Closing Books for Commercial deals
• Assisting with preparation of Commercial Mortgage documents and may be called upon to assist with Wills & Estate files and large condominium files
• Preparation of vendor and purchase transaction documents and paying out files
• Assist with posting of time entries for various lawyers in the department (as and when needed)
• Diarize files as appropriate – including allowing time for document preparation and registration
• Dictation
• Assisting with document revisions
• Assisting with monthly billing summaries, cash receipts, filing, couriers, etc.
• Cover absences and vacations

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This permanent full-time role provides support in the Real Estate Practice Group:

Responsibilities:

• Completion of a recognized legal assistant program is preferred
• Minimum of 3 years Legal Assistant experience preferably in the Real Estate sector
• Excellent interpersonal and communication skills
• Above average technical aptitude with a strong knowledge of Microsoft Office Suite and Outlook
• Detailed oriented and able to handle multiple tasks
• Strong organization skills
• Highly motivated and personable
• Able to prioritize work
• Willing to take initiative
• Responds to everyday tasks with little supervision
• Maintains professionalism, confidentiality and discretion
• Able to work both independently and in a team environment.

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This permanent full-time role provides support to all departments within the Calgary office. The selected candidate will assist by filling-in for staff during vacations and sick leave.

Responsibilities:

• Type correspondence and legal documents from handwritten notes and/or dictation
• Maintain files; including daily filing, file organization, opening files, closing files, etc.
• Handle telephone and mail correspondence, both incoming and outgoing
• Administration duties including time entry and bill preparation
• Other duties as required

• Completion of a recognized legal assistant program
• A minimum of 4+ years Legal Assistant experience
• Excellent interpersonal and communication skills (both written and verbal)
• Impeccable proofreading, grammar skills and attention to detail
• Strong computer skills
• Detail orientated and able to handle multiple tasks
• Strong organization skills
• Highly motivated and personable
• Able to prioritize work
• Willing to take initiative
• Responds to everyday tasks with little supervision
• Maintains professionalism, confidentiality and discretion
• Able to work both independently and in a team environment.

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This permanent full-time role provides support in the Securities Practice Group:

Responsibilities:

Qualifications:

• Completion of a recognized legal assistant program is preferred
• Minimum of 3 years Legal Assistant experience preferably in the Securities area
• Excellent interpersonal and communication skills
• Above average technical aptitude with a strong knowledge of Microsoft Office Suite and Outlook
• Detailed oriented and able to handle multiple tasks
• Strong organization skills
• Highly motivated and personable
• Able to prioritize work
• Willing to take initiative
• Responds to everyday tasks with little supervision
• Maintains professionalism, confidentiality and discretion
• Able to work both independently and in a team environment.

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• Draft a variety of complex documents which include pleadings in non complex litigation, bills of cost, document lists and affidavits of records for mid size and complex files, correspondence, and memorandums
• Conducts interest calculations as per court orders and generate report
• Maintaining electronic and paper filing systems/general file maintenance
• Editing and proofreading documents
• Effectively communicating with clients, lawyers, and other staff members
• Transcribing documents from digital dictation

Qualifications:

• A Legal Assistant with 5-7 years of Oil and Gas regulatory or Commercial Litigation experience
• Extremely knowledgeable of court laws and the litigation process
• Able to handle sensitive information with tact and discretion
• Extremely professional and courteous when dealing with clients
• Able to stay calm under pressure
• Highly concerned with details
• Interested in being mentored by an expert in law